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Pre-Training Billing Guidelines with Historical Time Entries

For firms onboarding to Billables AI, pre-training helps accelerate time entry generation and ensures client and firm billing guidelines are applied correctly from day one.

Billables AI can learn your firm’s billing logic and client-specific guidelines by analyzing previously approved time entries. This pre-training step helps the platform generate more accurate, compliant time entries from day one.

How Pre-Training Works

When you upload historical time entries, Billables AI analyzes patterns such as:

  • Narrative structure and level of detail

  • Client- and matter-specific language

  • Task and activity coding (where applicable)

  • Billing preferences (e.g., formatting, phrasing, exclusions)

Using this information, Billables AI infers the billing guidelines your firm already follows and applies those rules when generating new time entries.

What to Upload

For best results, we recommend uploading:

  • Approved or billed time entries

  • Entries that reflect your firm’s standard billing practices

  • A representative sample across clients, matters, and timekeepers

You do not need to upload every historical entry—quality and consistency matter more than volume.

How This Improves Generated Entries

Pre-training allows Billables AI to:

  • Generate narratives aligned with client expectations

  • Apply consistent billing logic across matters

  • Reduce edits during pre-bill review

  • Improve realization by minimizing guideline-related write-downs

Security & Privacy

Uploaded time entry data is used solely to train your firm’s instance of Billables AI. It is not shared across firms or used for any other purpose, and all data handling follows Billables AI’s security and privacy standards.

Getting Started

To enable pre-training, reach out to support@billables.ai to request this feature as part of your onboarding process.